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Conference Proposal Guidelines

* You can now apply for research or conference leaves at: https://um2.umac.mo/apps/com/eleave.nsf

Guidelines for conference Grant Application

1.0 Purpose

In general, conference support serves to subsidize academic staff for purpose of attending academic conferences, with research papers accepted for presentation.

2.0 Application Procedures

Approval of an application is the responsibility of the concerned faculty/institute via the RC Representative and the respective Dean/Director while funding allocation is sought from the RC Secretariat. Conference participation of Deans/Director must be approved by the RC Chair.

Normally, 2 conference applications could be considered in one calendar year, one of which must be Level I conference. Exceptionally, 3 conference applications could be considered for approval by the RC Chair in case where all are Level I conferences. In addition, during the first 6 months after joining the University, a staff could only be considered for support of one conference at Level I. Note that all supported conference papers must have proper affiliation of the staff with the University and acknowledgement of support by the RC.

Remark: An applicant should consult the related RC Representative for the internal application procedures and criteria in his/her academic unit. Also, all applications must be electronic format (word/pdf only).

3.0 Items Subsidized under a Conference Grant

	Registration Fee – fully covered
	Transportation and Accommodation – a fixed amount in 3 levels*

* The levels must be defined by individual faculties according to the classification of conferences and approval criteria as proposed, with justifications, and duly acknowledged by the RC Chair. Support for Level I, II and III are MOP16,000, MOP14,000 and MOP12,000 respectively for conferences being held in countries (including Japan) other than Asia. Support for Level I, II and III are MOP10,000, MOP8,000 and MOP6,000 for conferences being held in Asian countries (excluding Japan).

4.0 Individual Conference Report

Individual conference reports must be submitted to the concerned Faculty Representatives, copied to the RC Secretariat, within 2 weeks after returning from the conference. Note that payment/reimbursement related to the conference could not be settled without the individual conference reports submitted.

Remark: All invoices/receipts for expenses should be submitted to the Accounts Section for settlement within one month after returning from the conference. Note that all receipts must correspond to the conference site and must be within the conference period.

5.0 Academic Unit Conference Report

A faculty report, with full list of supported conference applications (applicant information, conference titles, locations, presented papers, conference reports) must be submitted via RC Representatives, to the RC for review at the end of June and December of the fiscal year.

6.0 Others

An academic staff whose conference paper is subsequently published by an academic journal or as a book chapter, the amount to be granted for a conference application could be considered with an addition of MOP1,000 the following year for the said staff. In this case, a staff must provide appropriate information for the publication. A maximum of MOP2,000 as incentive bonus would be considered if there are 2 or more journal papers/book chapters from previous supported conference presentations.

Reference: Research Funding Rules (RFR)