Booking of Computer Facilities (For staff only)


E-mail address: icto.booking

Contact No. 8397 8600 (Help Desk)




Booking of Computer Rooms (Staff Only)

ICTO has seven computer tutorial rooms (six PC tutorial rooms, each with a LCD projector installed, and one Linux workstation tutorial room) available to academic staff for conducting computer-related classes.

ICTO will only accept bookings for computer tutorial rooms in writing or email from course coordinators, faculty functional heads and faculty/department heads. Any long-term bookings (last for one month or above, and up to one semester) for computer tutorial rooms should be made at least two weeks in advance, with computer major syllabus courses being given higher priority. Short-term bookings should be made at least two working days in advance, and are processed on a first-come-first-served basis. The booking applicant must provide:-

  • Booking request should include a valid course code and description, name of the class lecturer/instructor, date, time and duration. Those booking requests not containing the required information will be rejected and returned to the course coordinator or the staff concerned.
  • If any special arrangement of computing facilities and/or software, user account(s) are required, it must be clearly specified in the written booking request. Such requests should be submitted to ICTO two days in advance to allow enough time for them to be checked and processed.
  • Verbal bookings, either by phone or in person, will not normally be accepted, except in cases of extreme urgency.
  • A booking should only be made for tutorial classes conducted by academic staff and not for use by a particular group of students.
  • If a user has made a booking and later finds out that it will not be required, he/she should inform ICTO immediately so that the room can be released to other users.

In order to maximize the efficient utilization of the computer tutorial rooms, the following policies apply to the requests for long-term bookings:

  • Booking requests will only be accepted during the registration period and the examination period of each semester.
  • Booking requests will be processed in batches during course enrolment (including confirmation and resolution of conflict).
  • Priority will be given to full-time computer-related degree courses and postgraduate degree programs.
  • Late requests for booking or requests for changes to the original booking will be processed after all on-time requests have been fulfilled.
  • If an academic staff does not use the room at the time booked by him/her for two consecutive times without prior notice to ICTO, ICTO may cancel the whole long term booking of the room.

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Booking of Computing Facilities, OMR and Multimedia Station (Staff Only)

The portable computers and LCD projectors can be reserved by any staff members for conducting classes and/or seminars inside the University while the OMR and Multimedia station are opened mainly to academic staf. Bookings are processed on a first-come-first served basis. To book the computer facilities, the staff member should submit a request (by email or by phone), including the following information, to ICTO at least two working days in advance for long-term bookings (last for one week or above, and up to one month) or one working day in advance for short-term bookings:-


(a) Staff number, office location, and telephone number,
(b) Date and time,
(c) Location where the LCD projector or notebook computer is to be used,
(d) Specification of software requirement(s) for the notebook computer.

Items (c) and (d) are required for portable computers and LCD projectors only.

If a user has made a booking and later finds out that it will not be required, he/she should inform ICTO immediately so that the facilities can be released to other users.


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